I think we should look at the benefits administration from enrollment/changes/declination and separation and find an application that is HIPPA complaint and allows users and HR to automate the entire process.
Sacramento County has a 311 application that allows for residents to easily notify/contact the city for issues related to code enforcement, animal control, maintenance issues, etc. This is a huge undertaking but while I worked for Sac County it was such a hugely popular app that I think Elk Grove could benefit from something similar.
It is difficult to locate approved tentative subdivision maps for development projects without contacting multiple people to track it down or if one has access, conduct a search on the "Planning" drive. Duplicative efforts and time spent by staff trying to find the most recent version to make business decisions. There is a SharePoint list and associated map of development projects which contains information for these projects and the current status. Perhaps we can have folks upload the most current approved PDF map and GIS can georeference it so staff can see it as a layer in the map.
During the PW Manager's Meeting the idea of having portable laptops (with docking stations) in lieu of desktops was favorably discussed. The benefit of being able to bring your workstation to conferences, meetings or while traveling appeals to many of the management staff. Instead of having two pieces of equipment with a surface pro and a desktop, they only have one.
A tool that quickly allows you to research City agendas and determine whether/when an item has gone before Council previously.
*This idea was already conveyed to Jason during a staff meeting, however I thought it might be beneficial to add this suggestion into the queue.*
Given staff manages a multitude of contracts, it would be valuable to have a software system to assist us in managing contracts. Specifically a tool that will help us manage three major components of a contract: Term, Budget, Performance/Liquidated Damages. The R&W Divison currently uses ElkNet to manage LD's, however it's not as robust as we need it to be. For example, we need a tool that will remind us when we are getting close to the end of the term so that we can start the contract process on time. This will improve efficency across all lines of business that are involved in contracts. We need a tool that will allow us to record situations where expectations are not being met according to performance measures. Along that same line, we need a program that will assist us reporting unmet performance and calculate liquidated damages for us. Lastly, a program that will also help us manage budget, invoices, etc... that is contract specific would be ideal.
This is an app targeted towards schools, allowing students to anonymously report incidents of bullying. However, it quickly expanded into a platform that can accept all types of notifications, including public safety/goverment issues. While the City already has some reporting tools that people, both internal and external, can use to report various issues... there may be a use/need for StopIt if there's any gaps. Last I checked, the City only pays $0.69 per user per year through CSAC-EIA, our main insurance JPA.
Develop/deploy a tiny URL system (e.g., http://aka.eg/xxxxxx) for sending links of City webpages to the public with a unique EG web address.
If it works for buying a house, why not business at City Hall?
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