Bright Ideas
Contract Management Software
*This idea was already conveyed to Jason during a staff meeting, however I thought it might be beneficial to add this suggestion into the queue.* Given staff manages a multitude of contracts, it would be valuable to have a software system to assist us in managing contracts. Specifically a tool that will help us manage three major components of a contract: Term, Budget, Performance/Liquidated Damages. The R&W Divison currently uses ElkNet to manage LD's, however it's not as robust as we need it to be. For example, we need a tool that will remind us when we are getting close to the end of the term so that we can start the contract process on time. This will improve efficency across all lines of business that are involved in contracts. We need a tool that will allow us to record situations where expectations are not being met according to performance measures. Along that same line, we need a program that will assist us reporting unmet performance and calculate liquidated damages for us. Lastly, a program that will also help us manage budget, invoices, etc... that is contract specific would be ideal. |
StopIt !
This is an app targeted towards schools, allowing students to anonymously report incidents of bullying. However, it quickly expanded into a platform that can accept all types of notifications, including public safety/goverment issues. While the City already has some reporting tools that people, both internal and external, can use to report various issues... there may be a use/need for StopIt if there's any gaps. Last I checked, the City only pays $0.69 per user per year through CSAC-EIA, our main insurance JPA. |
Tiny URL
Develop/deploy a tiny URL system (e.g., http://aka.eg/xxxxxx) for sending links of City webpages to the public with a unique EG web address.
Single-use Plastic Water Bottles
According to our checkbook, in FY2017-18 we spent $25,768.20 on bottled water. It's estimated that approximately 80% of recyclable plastic water bottles end up in landfills. 80% would be somewhere in the ball park of 15,736 bottles purchased by us that potentially contributed to landfills in just one year.
Since 2014, the city of San Francisco has banned the sale of plastic water bottles under 21 ounces. San Francisco was also the first city in the nation to adopt a ban on plastic shopping bags, and the state later followed suit. It's possible the same may happen with plastic water bottles and it would be impressive to have our organization taking steps in the right direction in advance.
By replacing our drinking fountains with combination water filling stations/water fountains (at $800+ each, that should total less than the cost of one year's worth of bottles), eliminating single-use plastic water bottles from our meetings in the Chambers and conference rooms (instead offering water pitchers with glasses for guests), providing Water Monster hydration stations at events, if necessary, (as we did at Amgen) in lieu of giving out bottled water, and encouraging staff to use reusable water bottles, we would save money, help the environment and send a message to our residents that we are environmentally conscious, fiscally responsible and a forward-thinking city. This change would also be in alignment with the council imperative to serve as wise and responsive stewards of fiscal, physical, and natural resources.
Convert to a paperless contracting process and secure signatures with DocuSign.
If it works for buying a house, why not business at City Hall?
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